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AI Deed Processing
Every deed and recorded document read, checked and ready for review.
AI technology that reads deeds and other recorded documents for local government offices, from scanned document to verified sale.
AI Deed Processing reads scanned deeds and other recorded documents, extracts the essential legal variables, runs a verification checklist on each one and flags anomalies such as ownership discrepancies or non-arm’s length sales for quick review in a side-by-side visual audit. Incoming documents are linked to your property records and market sales history, so your office can audit, validate and process property transfers efficiently.
How it works
From scanned deed to verified sale.
Upload documents
Drag and drop TIFF, PDF, JPG or PNG files, one or many at once.
AI reads every document
It identifies the document type and extracts grantor, grantee, sales price, parcel numbers and legal descriptions.
Checks run automatically
Missing signatures, late recordings, non-owner grantors, parcel matches and legal changes are flagged.
Staff review and approve
A side-by-side visual audit, then the data routes into the property record.
Data ingestion and management
Import and tracking.
- Batch ingestionDrag and drop TIFF, PDF, JPG or PNG files, one or many at once, with no zip needed. Multi-page documents are kept together.
- Queue trackingEvery upload shows its result: complete, missing items, type not recognized or still reading.
- Reporting dashboardFiltered views by deed status, sales status, reviewer and flag, with Excel and JSON export.
- AI SearchAsk in plain English, such as “homestead claims missing a signature” or “documents with missing items that nobody is assigned to.”
AI extraction and visual verification
Data capture and review.
- Intelligent extractionAI parsing of grantor, grantee, sales price, parcel numbers and legal descriptions.
- Side-by-side reviewThe scanned image beside the document text, with extracted values highlighted. Click a field to find it in the text, highlight passages and add notes.
- Verification checklistEach deed is checked for signature and recording dates, complete grantee details, the notary acknowledgement, the owner of record, possible parcel matches, splits and merges, and arm’s length. Correct a value and its check follows.
- Clause detectionLife estates, easements, undivided interests, buildings on leased land, and family or gift transfers.
- Owner names and addressesGrantees are written in your office’s owner-name format, and mailing addresses are verified.
Valuation and property integration
Legal documents meet market data.
- Public record cross-referencingValidates extracted deed data against existing property and owner-of-record databases.
- Property profile displayDirect integration with property photos, structural details and assessment history.
- Market analysis supportShows recent area sales and assessment value changes directly on the document record.
- Sales verification codesRecord each sale’s qualification code and review remarks on the deed.
Beyond deeds
Every recorded document.
The AI works out what each document is, reads it and checks that it has everything it needs, such as a signature, a notary or a required proof.
Mortgages and liens
Deeds of trust and their assignments and modifications, liens and releases, and fixture filings.
Property and title
Warranty, quitclaim and trustee’s deeds, easements, subdivision plats and affidavits of heirship.
Estates and legal
Probated wills, divorce decrees, powers of attorney, affidavits and corrections.
Exemptions and applications
Homestead, senior and disability exemption claims and current use applications, checked for signatures and required proofs.
Team workflow
Review as a team.
Route every deed to the right people and see what is waiting, oldest first.
Sales and deed reviewers
Assign a sales reviewer and a deed reviewer to each deed. Assigning one fills in the other when it is empty.
Follow-up flags
Flag deeds for a field visit, GIS review, exemption review or special processing. The AI ticks split or merge when it finds one.
Summary dashboard
Uploads, completed and open work, deeds nobody is assigned to, open flags and work by person, for any date range.
Office-controlled AI
Your office manages users and adjusts the instructions the AI follows, so results match local practice.
Why E-Ring AI
Built on 25+ years of CAMA expertise.
Deed processing has been part of the CAMA workflow we have supported for more than 25 years. AI Deed Processing is built on that experience.
Reads recorded documents the way an experienced deed clerk does, extracting parcel numbers, owners, legal descriptions and recording details.
Flags ownership discrepancies and non-arm’s length sales for review, drawing on years of sales verification experience.
Routes extracted data into the property record for staff review, so ownership updates follow your office’s existing process.
See it work
AI Deed Processing in action.
Product brochure
Take the AI Deed Processing brochure with you.
Schedule a demo
See it in real time.
Book a live demo and a sales representative will walk you through AI Deed Processing and how it fits your office.
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sales@ering-cad.com · +1 (678) 240-2750 · ering-cad.com
E-Ring, Inc. · 3015 Windward Plaza, Suite 575, Alpharetta, GA 30005
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